Article I - Name
Article II - Objective and Policies
Article III - Membership and Dues
Article IV - Management
Article V - Meetings
Article VI - Election of Officers and Directors
Article VII - Amending By-Laws
Article VIII - Articles of Organization

This organization shall be called the PARENT-TEACHER CLUB OF THE ANNUNCIATION ORTHODOX SCHOOL.

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ARTICLE II- OBJECTIVES AND POLICIES

• To promote understanding and cooperation among parents, faculty, students, and the school administration.
• To carry out improvement programs in areas suggested by the faculty of the school, such as academic equipment, teaching aids, playground equipment, and other similar items.

The Head of AOS is responsible for the integrity of all programs, which must reflect the school's mission.

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ARTICLE III- MEMBERSHIP AND DUES

1. Parents or guardians of students, teachers, and administrators of the Annunciation Orthodox School ("AOS") who subscribe to the By-Laws may become members upon payment of the prescribed dues.
2. The annual membership dues shall be twenty dollars ($20.00) per family, teacher, or administrator payable at the beginning of the school year, with a vote for each member family, teacher, and administrator of the Annunciation Orthodox School present at a meeting.

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ARTICLE IV- MANAGEMENT

1. A Board of Directors consisting of the following:
   1. The Executive Committee members
   2. Immediate past President.
   3. Standing committee chairpersons.
2. Duties
   1. Initiate and suggest programs for the PTC.
   2. Review and establish the agenda of forthcoming regular PTC meetings.
   3. Exchange information with the AOS Board.

1. An Executive Committee consisting of the following:
   1. President
   2. President-elect
   3. Treasurer
   4. Secretary
   5. Head of School or designated representative
2. Duties
   1. Appoint or remove Standing Committees and Chairpersons.
   2. Develop and approve budgets and expenditures.
   3. Act as a liaison to the AOS Board.

1. President
   1. Presides at all meetings of the general membership.
   2. Conducts the affairs of the PTC, according to the By-Laws.
   3. Executes all conveyances and contracts to which the PTC is a party.
   4. Submits to the general membership an annual improvement program.
   5. Is a signatory on the organization's bank account.
   6. Is an ex-officio member of all committees.
   7. Arranges for scheduled meetings of the general membership, including printing and distributing of agendas.
2. President-Elect
   1. Presides at meetings of the general membership, in the absence of the President.
   2. Succeeds to the position of the President in the event the elected President is unable to carry out the responsibilities of the office.
   3. Succeeds to the position of President at the start of the academic year following election by the nominating committee.
   4. Has custody of the By-Laws, attending to any amendments or changes and advising the President and members on questions relating to the By-Laws.
   5. Is in charge of soliciting and collecting new ideas for fund-raising projects.
   6. Is a signatory on the PTC's bank account.
   7. Is an ex-officio member of all committees.
3. Secretary
   1. Records minutes of all Board of Directors, Executive Committee, and general membership meetings, submitting them for approval at the next respective meeting.
   2. Files and maintains documents, letters, minutes, and other papers and records of the affairs of the PTC.
   3. Notifies membership of all schedules, meetings, and events.
   4. Is an ex-officio member of all committees.
4. Treasurer
   1. Receives all monies of the PTC and deposits these to the PTC's bank account.
   2. Pays bills and accounts of the PTC by check, signing each check, along with the President, and then mailing such payments.
   3. Keeps an accurate and up-to-date record of receipts, disbursements, and account balances.
   4. Reports on the financial status at each meeting of the Board of Directors and Executive Committee.
   5. Prepares and distributes a monthly financial statement to the PTC Board of Directors and the AOS Board.
   6. Collects the membership fees from the business officer of the AOS to deposit these fees into the PTC bank account.
   7. Prepares and remits quarterly sales tax payments to the State Comptroller.
   8. Is an ex-officio member of all committees.

1. The Executive Committee may choose to combine committee duties or not to activate a committee during an academic year.
2. Estimates for expenditures for improvement programs and other appropriate items, requested by the faculty, shall be approved by the Executive Committee and included in the Annual Budget.
3. All expenditures shall be made by check requiring the signature of two officers. In the event that two officers are embers of the same family, they shall not both sign the same check. Expenditures previously estimated in the Annual Budget require no further approval. Expenditures not anticipated in the Annual Budget shall be approved in the following manner:
   1. Expenditures related to fund raising projects, by the Project Chairperson, plus the check signers.
   2. Expenditures up to $100, by the check signers.
   3. Expenditures between $100 and $1,000 by any three officers.
   4. Expenditures $1,000 or greater, by a majority of the Executive Committee.
4. Monthly PTC bank statements will be reviewed and initialed by the PTC President and AOS Head. The statement will then be forwarded, in a timely manner, to the PTC Treasurer for review, reconciliation, and filing.

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ARTICLE V- MEETINGS

1. At least two (2) meetings of the general membership will be held during each school year. The first meeting will be held during the first four (4) weeks of the school year. Dates and meeting places shall be announced to the membership not less than two (2) weeks in advance of the meeting date. Ten percent (10%) of the members shall be a quorum for conducting business at any meeting of the general membership.
2. Additional general meetings may be called as deemed necessary by the PTC Board of Directors or Executive Committee.
3. Business at all meetings shall be conducted according to Robert's Rules of Order, Revised.

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1. The elected officers shall be the President, President-Elect, Secretary, and Treasurer.
2. In March of each year, the nominating committee of the PTC, comprised of the two immediate past Presidents, the current President, a parent representative from each campus selected by the current President, a faculty member selected by the current President, and the AOS Head, will elect a President-Elect, Secretary, and Treasurer from the general membership. The slate of nominees for the position of President-Elect will meet the following requirements:
   1. Has held a PTC committee chairperson position.
   2. Has been an active member of the PTC for two years, volunteering on at least three PTC committees or has been a head/assistant room parent and volunteered on at least two PTC committees.
   3. Has not held the position of President within the last four (4) years.
3. The nominating committee will present the nominees to the general membership for acceptance by the general membership at the last general meeting of the school year.
4. A vacancy of any committee chairperson occurring between the first and last general membership meetings during the school year shall be filled by a member of that committee as appointed by the Executive Committee. Any vacancy in any elected officer position occurring during the first and last meetings of the general membership shall be filled by a person elected by the Board of Directors and any such vacancy occurring between the last regular meeting of one school year and the first regular meeting of the following year shall be filled by and Executive Committee member until the PTC Board of Directors can meet and elect a person to fill the position.

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Any member may change, amend, or ask for rejection of the By-Laws by presenting in writing to the Executive Committee a motion for changing, amending, or rejecting the By-Laws. The Executive Committee will present the motion to the PTC Board of Directors which must second the motion. The Executive Committee will then distribute the motion to the general membership for approval by majority vote. The motion will pass if two-thirds (2/3) of the members present vote for its adoption.

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These By-Laws, as finally accepted by the PTC and as amended from time to time, shall be deemed to be its Articles of Organization. These By-Laws shall be the basis of conducting the affairs of the PTC.

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